Your information may be shared within Activate Learning, including with any Activate Learning staff who need the data to provide services to students. This will include special categories of data, where appropriate.
The College will only share your data with third parties where there is a legal obligation to do so, including ESFA, HEFCE, Learner Records Service (LRS), examination bodies, Student Loans Company (SLC) and local authorities.
6.1 ESFA Data Sharing Agreement
This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE). It is to inform students how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by the ESFA.
Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children & Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR). Your information will be securely destroyed after it is no longer required for these purposes.
Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it, and the sharing is in compliance with data protection legislation.
The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.
Further information about use of and access to your personal data, and details of organisations with whom we regularly share data, are available at: www.gov.uk/government/publications/esfa-privacy-notice
6.2 LRS Data Sharing Agreement
The information you supply will be used by the Skills Funding Agency, an executive agency of the Department for Education (DfE), to issue you with a Unique Learner Number (ULN), and to create your Personal Learning Record. For more information about how your information is processed and shared refer to the Extended Privacy Notice available on gov.uk
Where Activate Learning engages non-statutory third parties to process personal data on its behalf, we require them to do so on the basis of written instructions, are under a duty of confidentiality and they are obliged to implement appropriate technical and organisational measures to ensure the security of data.