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Alumni Privacy Notice

Activate Learning is committed to protecting your privacy. This privacy notice explains how we collect, use and share your personal information, and your rights in relation to the personal information we hold.

This privacy notice concerns people who have previously studied with Activate Learning (alumni).

Activate Learning Further Education Corporation is the controller of personal information, and is subject to the Data Protection Act 2018 (DPA) and the General Data Protection Regulation (GDPR). We may collect, use and share your personal information in order to share your story and/or image with our stakeholders and customers.

What information we hold

The categories of personal information that we collect, hold and share include:

  • Personal information (such as name, email, course, year of study);
  • Destination data (data relating to alumni in their professional activity).

Why we hold your information

We use your information to:

  • Track student destinations (for monitoring success);
  • Create an alumni community;
  • Support lifelong learning;
  • Collecting case studies for marketing;
  • Establish employer relationships;
  • Conduct marketing campaigns relevant to alumni.

The lawful basis for using this information

Under GDPR, we are able to process information on certain legal grounds (bases). In this case, we collect and use your information on the basis of legitimate interests.

You have the right, at any time, to unsubscribe from our processing of this data. If you wish to do so, please either use the unsubscribe option at the bottom of alumni relations emails or contact the Data Protection Officer (DPO), details of which can be found below.

Collecting information

The majority of information which we will use for the purposes of alumni relations will be collected upon enrolment, and data retained after you leave college. We will use this data to contact you to gather destination information from you should you be willing to provide it.

Storing information

We store information securely and in line with our Data Protection Policy and associated procedures. A copy of our Data Protection Policy can be obtained from the Data Protection Officer, whose contact details are listed below. We hold your information only for as long as you are willing to engage in alumni relations, which will be no longer than three years after your last engagement with us, or until such a point as you unsubscribe from alumni correspondence.

Who we share information with

We routinely share alumni information with:

  • External software suppliers so that they can store your information externally and securely in order to display it in their tools, or where they need a copy of our data to resolve software issues;

We do not share your alumni information with any other organisations unless it is necessary and in line with the purpose for which it was collected. We will only publish any case studies or stories that you have provided us via the channels you have consented to, which in some cases includes publishing your information publically.

Requesting access to your personal data

Under data protection legislation, you have the right to:

  • Request access to the information we hold about you (Subject Access Request);
  • Be informed of the identity of the controller, the reasons for processing your personal data and other relevant information necessary to ensure the fair and transparent processing of personal data;
  • Object to processing of personal data that is likely to cause, or is causing, damage or distress;
  • Prevent processing for the purpose of direct marketing;
  • Object to decisions being taken by automated means;
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and/or
  • Claim compensation for damages caused by a breach of the data protection regulations.

Contact

In order to make a Subject Access Request or to discuss anything in this privacy notice, please contact our Data Protection Officer:
Jamie Wade, Clerk to the Corporation
Email: dpo@activatelearning.ac.uk
Phone: 01865 551226
Address: Activate Learning
City of Oxford College
Oxpens Road
Oxford
OX1 1SA

Concerns

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/