We store information securely and in line with our Data Protection Policy and associated procedures. A copy of our Data Protection Policy can be obtained from the Data Protection Officer, whose contact details are listed below.
We will stay in contact with you only for as long as you are willing to engage in alumni relations, which will be no longer than three years after your last engagement with us, or until such a point as you unsubscribe from alumni correspondence.
We are required to hold some information about you for a period of 7 years from the academic year in which you enrolled, in accordance with our Student Privacy Notice. After this period, we will hold information that you supply to us for up to 3 years after it is collected.
If you consent to collection and processing of information from your LinkedIn profile, we will hold this information for up to 10 years after the year that you completed your studies with us.
Who we share information with
We routinely share alumni information with:
- The relevant Local Authorities; and
- External software suppliers so that they can store your information externally and securely in order to display it in their tools, or where they need a copy of our data to resolve software issues.
We do not share your alumni information with any other organisations unless it is necessary and in line with the purpose for which it was collected. We will only publish any case studies or stories that you have provided us via the channels
Requesting access to your personal data
Under data protection legislation, you have the right to:
- Request access to the information we hold about you (Subject Access Request);
- Be informed of the identity of the controller, the reasons for processing your personal data and other relevant information necessary to ensure the fair and transparent processing of personal data;
- Object to processing of personal data that is likely to cause, or is causing, damage or distress;
- Prevent processing for the purpose of direct marketing;
- Object to decisions being taken by automated means;
- In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and/or
- Claim compensation for damages caused by a breach of the data protection regulations.
In order to make a Subject Access Request or to discuss anything in this privacy notice, please contact our Data Protection Officer:
Jamie Wade, Clerk to the Corporation
Phone: 01865 551226
Address: Activate Learning
City of Oxford College
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/